NOTICE OF MEETING FORT BEND COUNTY COMMISSIONERS COURT SECOND FLOOR, FORT BEND COUNTY COURTHOUSE 401 JACKSON STREET, RICHMOND, TEXAS TUESDAY, MARCH 28, 2017 1:00 P.M. AGENDA
5. OUT-OF-STATE TRAVEL: Approve out-of-state travel requests for County personnel:
6. COMMISSIONER, PCT. 1:
7. AUDITOR:
8. BUDGET TRANSFERS:
9. ENGINEERING-PAYMENTS:
10. ENGINEERING-PERMITS:
11. ENGINEERING-DEVELOPMENT:
12. ENGINEERING - PLATS:
13. FACILITIES MANAGEMENT & PLANNING: The Director of Facilities Management & Planning submits these invoices for approval and payment for projects that have been budgeted and funded by 2015 Facility Bonds:
14. FORT BEND GRAND PARKWAY TOLL ROAD AUTHORITY: The Board of Directors of Fort Bend Grand Parkway Toll Road Authority reviewed these items at their regular meeting held on March 15, 2017, and makes the following recommendations to Commissioners Court:
A. Take all appropriate action on Agreements for Direct Services for the Prevention of Violence or Abuse/Neglect of a Child between Fort Bend County and the following agencies to provide services effective through December 31, 2017, funded by the Family Protection Fee, pursuant to Section 51.961 of the Texas Government Code: Fort Bend County Women's Center Inc. in the amount of $16,000; Community Partners Rainbow Room in the amount of $4,500; and Child Advocates of Fort Bend Inc. in the amount of $16,000.
B. Mail Center: Take all appropriate action on update to the Fort Bend County Mail Center Policy & Procedures, originally adopted August 3, 2004.
A. Take all appropriate action on Resolution in support of the 85th Legislature House Bill 1166 regarding the liability for certain uses of land that is owned, occupied, or leased for electric utility purposes.
B. Take all appropriate action on Real Estate Sales Contract between Fort Bend County and The Estates at Lakes of Williams Ranch, Ltd. regarding the acquisition of approximately 2.6831 acres of property, subject to final survey, for Sansbury Boulevard, Mobility Bond Project No. 13111, Precinct 1, and authorize County Judge to sign all necessary documents.
Discuss and consider the appropriate procedure for approval of water and sewer connections to the Fort Bend County - Fifth Street water and sewer system operated and managed by Fort Bend Water Control and Improvement District Number 2 (WC&ID#2).
Take all appropriate action on Road Construction, Access, and Reimbursement Agreement between Fort Bend County and Twinwood (U.S.), Inc. regarding the construction of Twinwood Ranch Road.
Take all appropriate action on request to transfer the amount of $2,807 from Non-Departmental Contingency into AgriLife Fees to allocate funds for replacement of halogen light fixtures at the Shooting Range.
Take all appropriate action on request to transfer the amount of $30,636 from Non-Departmental Contingency into Auditor, Fees, to allocate funds for taxes due for 2014 payroll tax audit.
A. Take all appropriate action on request to purchase Parcel 414 of FM 1093/Westpark Extension for the amount of $6,000 plus necessary costs and authorize County Judge to sign all necessary closing documents, Precinct 3. (Fund: Toll Road Revenue Bonds, Series 2016)
B. Take all appropriate action on request to purchase Parcel 415 of FM 1093/Westpark Extension for the amount of $85,640 plus necessary costs and authorize County Judge to sign all necessary closing documents, Precinct 3. (Fund: Toll Road Revenue Bonds, Series 2016)
C. Take all appropriate action on acceptance of a certain 0.070 acre tract of land conveyed by Donation Deed from Grand Parkway 1358, LP to Fort Bend County, Texas regarding Harlem Road at Harvest Corner Drive Street Dedication Section 2 and; record same in Official Public Records; Precinct 4.
D. Take all appropriate action on acceptance of 1.655 acres of land, conveyed to Fort Bend County by Donation Deed from GP Payne 762, LTD; record same in Official Public Records; acknowledge such donation as a non-cash charitable contribution, pursuant to Internal Revenue Service Form 8283, Precinct .
E. Take all appropriate action on request for temporary road closure of Madden Road during construction, north of West Bellfort, to rebuild the asphalt transition of Madden Road as it intersects with the new concrete on West Bellfort, pursuant to Section 251.011 of the Texas Transportation Code. The closure is scheduled to begin May 1, 2017 and conclude by May 29, 2017, Precincts 3 and 4.
Take all appropriate action on termination of Reimbursement Agreement between Fort Bend County and Fort Bend Grand Parkway Toll Road Authority effective February 15, 2017.
A. Take all appropriate action on Texas Department of State Health Services Memorandum of Understanding for the County to participate in the Texas Syndromic Surveillance System TxS2 for the purpose of supporting public health surveillance efforts to improve patient care.
B. Take all appropriate action on request to assign vehicle Unit V150, a 2012 Dodge Journey, as an addition to fleet for Health & Human Services for use by Clinical Health and Social Services.
C. Take all appropriate action on Amendment No. 3 to Texas Department of State Health Services Contract No. 2016-001130C for the County to receive additional grant funds in the amount of $5,000 in support of the 2016 Public Health Emergency Preparedness program, for a total grant award of $360,000 for the grant period that expires June 30, 2017; authorize electronic submission of the Contract.
D. Take all appropriate action on Texas Department of State Health Services Contract No.537-18-0117-00001 for the County to receive grant funds in the amount of $355,000 in support of the Public Health Emergency Preparedness program for use during grant period July 1, 2017 through June 30, 2018; authorize electronic submission of the Contract.
E. Take all appropriate action on Texas Department of State Health Services Contract No.537-18-0352-00001 for the County to receive grant funds in the amount of $630,453 in support of public health preparedness regarding the Zika Virus, for use during the grant period of March 1, 2017 through July 31, 2018; authorize electronic submission of the Contract.
F. Clinical Health: Take all appropriate action on request to modify the funding source for Position Number 6301-0037, Tuberculosis Program Manager, from the Tuberculosis Prevention and Control Grant to the Clinical Health Services budget, and to fund Position No. 6301-0011, Tuberculosis Nurse/Case Manager, from the Tuberculosis Prevention and Control Grant. (Fund: Clinical Health Services)
G. Clinical Health: Take all appropriate action on Texas Department of State Health Services Contract No. 537-18-0217-00001 for the County to receive grant funds in the amount of $56,182 in support of Local Public Health Services, for use during grant period of September 1, 2017 through August 31, 2019; authorize electronic submission of the Contract.
H. Social Services: Take all appropriate action on application to the Coalition for the Homeless for participation in the National Emergency Food and Shelter Program (EFSP), Phase 34 in the amount of $216,030 for use from October 1, 2017 through September 30, 2018, with no cash match required by Fort Bend County.
I. Social Services: Take all appropriate action on acceptance of funds in the amount of $20,000 from TXU Energy to provide energy assistance to qualified County residents under the TXU Energy Aid Program.
A. Take all appropriate action on request to reclassify vacant position number 5851-0002 in the Law Library from Library Paraprofessional, Grade 8 of the Administrative Clerical Policy Group, to Librarian I-Assistant Law Librarian, Grade 10 of the Administrative Clerical Policy Group, effective March 28, 2017.
B. Take all appropriate action on request to reclassify vacant position number 5031-0059 in the Information Technology Department, from Technical Support Specialist, Grade 11 of the Professional Management Policy Group to IT Program/Project Analyst, Grade 14 of the Professional Management Policy Group, effective March 28, 2017.
C. Take all appropriate action on revisions to the Employee Information Manual, specifically Section 401, Categories of Employment, as submitted by Human Resources.
A. Take all appropriate action on acceptance of 0.8428 acre tract of land conveyed by Donation Deed from FBC Heritage Unlimited to Fort Bend County to further develop Heritage Park in the Bates Allen Park, Precinct 1.
B. Take all appropriate action on request to waive the fee for meetings of the Disabled American Veterans organization at the Jones Creek Ranch Park, the second Tuesday of each month.
C. Take all appropriate action on request to waive the rental fee for one picnic pavilion located at Jones Creek Ranch Park to be used by the Fort Bend County Museum Association.
A. Take all appropriate action on changes to the Fort Bend County Purchasing Manual, specifically Section 9.3 and 9.4 regarding Federal Transit Administration and other federally funded procurements.
B. Take all appropriate action on request to transfer the amount of $1,550 from Non-Departmental Contingency into Purchasing, Property and Equipment to allocate funds needed for inventory warehouse services.
C. Take all appropriate action on Third Amendment to Agreement for Contingency Ambulance Transportation Services between Fort Bend County and Acadian Ambulance Services, LLC, pursuant to RFP 14-026, effective through March 31, 2018.
D. Take all appropriate action to consider granting exemption to the competitive bid process as authorized by Section 262.024(a)(7) Local Government Code for the purchase of an item available from only one source: Software Maintenance and License Agreement between Fort Bend County and VOTEC Corporation, in an amount not to exceed $91,944.26. (Fund: Elections)
E. Take all appropriate action on First Amendment to Agreement between Fort Bend County and High Quality Cleaning Services, pursuant to RFP 16-034, for an annual amount not to exceed $59,880 to provide janitorial services for Parks facilities and the Pinnacle Senior Center. (Fund: Parks & Facilities Management)
F. Take all appropriate action on renewal of RFP 16-082 for auctioneer services to continue being provided by Lemons Auctioneers, LLP through March 31, 2018.
G. Take all appropriate action on Agreement between Fort Bend County and Pools Unlimited, Inc. in an amount not to exceed $140,800 for the installation of recirculation systems at existing splash pads for four parks, pursuant to RFP 17-052. (Fund: 2015 Facilities Bond, Proposition 1)
H. Take all appropriate action on RFP 17-053 for a sound system for the Fairgrounds Arena.
I. Take all appropriate action on SOQ 17-055 for design/build of pavilion at Kitty Hollow Park.
J. Take all appropriate action on RFP 17-056 for HVAC projects.
K. Take all appropriate action on RFP 17-045 for contingency debris clearing, removal and disposal and operation of temporary debris staging and reduction sites.
L. Take all appropriate action on Bid 17-057 for the construction of Bellaire Boulevard from FM 1464 to San Pablo Drive, Mobility Bond Project No. 13202, Precinct 2.
M. Take all appropriate action on First Amendment to Agreement between Fort Bend County and Linear Systems, pursuant to RFP 12-023, in an amount not to exceed $46,481.20 for additional services regarding an upgrade to the existing digital media evidence management and storage system. (Fund: Sheriff's Office)
N. Take all appropriate action to consider granting an exemption to the competitive bid process as authorized by Local Government Code §262.024(a)(4) for professional services: Financial Advisory Agreement between Fort Bend County and TKG & Associates, LLC, for financial advisory services. (Fund: Fort Bend County Assistance District No. 6)
O. Take all appropriate action on request to purchase one (1) police package Tahoe from Classic Chevrolet, an addition to fleet for the Sheriff's Office pursuant to Bid 16-024, in an amount not to exceed $29,650, funded by the Agreement for Additional Law Enforcement Services with Sienna Plantation Residential Association and Sienna Plantation Municipal Utility District No. 1.
P. Take all appropriate action on request to purchase one (1) police package Tahoe from Classic Chevrolet as an addition to fleet for the Sheriff's Office, pursuant to Bid 17-021, in an amount not to exceed $31,576.30, funded by the Agreement for Additional Law Enforcement Services with Sienna Plantation Residential Association and Sienna Plantation Municipal Utility District No. 1.
§ 551.071. Consultation With Attorney. Commissioners Court will meet in Closed Session to seek the advice of its attorney about pending or contemplated litigation; a settlement offer; or on a matter in which the duty of the attorney to Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551.
NOTICE OF MEETING FORT BEND COUNTY COMMISSIONERS COURT SECOND FLOOR, FORT BEND COUNTY COURTHOUSE 401 JACKSON STREET, RICHMOND, TEXAS TUESDAY, MARCH 28, 2017 1:00 P.M. AGENDA
5. OUT-OF-STATE TRAVEL: Approve out-of-state travel requests for County personnel:
6. COMMISSIONER, PCT. 1:
7. AUDITOR:
8. BUDGET TRANSFERS:
9. ENGINEERING-PAYMENTS:
10. ENGINEERING-PERMITS:
11. ENGINEERING-DEVELOPMENT:
12. ENGINEERING - PLATS:
13. FACILITIES MANAGEMENT & PLANNING: The Director of Facilities Management & Planning submits these invoices for approval and payment for projects that have been budgeted and funded by 2015 Facility Bonds:
14. FORT BEND GRAND PARKWAY TOLL ROAD AUTHORITY: The Board of Directors of Fort Bend Grand Parkway Toll Road Authority reviewed these items at their regular meeting held on March 15, 2017, and makes the following recommendations to Commissioners Court:
A. Take all appropriate action on Agreements for Direct Services for the Prevention of Violence or Abuse/Neglect of a Child between Fort Bend County and the following agencies to provide services effective through December 31, 2017, funded by the Family Protection Fee, pursuant to Section 51.961 of the Texas Government Code: Fort Bend County Women's Center Inc. in the amount of $16,000; Community Partners Rainbow Room in the amount of $4,500; and Child Advocates of Fort Bend Inc. in the amount of $16,000.
B. Mail Center: Take all appropriate action on update to the Fort Bend County Mail Center Policy & Procedures, originally adopted August 3, 2004.
A. Take all appropriate action on Resolution in support of the 85th Legislature House Bill 1166 regarding the liability for certain uses of land that is owned, occupied, or leased for electric utility purposes.
B. Take all appropriate action on Real Estate Sales Contract between Fort Bend County and The Estates at Lakes of Williams Ranch, Ltd. regarding the acquisition of approximately 2.6831 acres of property, subject to final survey, for Sansbury Boulevard, Mobility Bond Project No. 13111, Precinct 1, and authorize County Judge to sign all necessary documents.
Discuss and consider the appropriate procedure for approval of water and sewer connections to the Fort Bend County - Fifth Street water and sewer system operated and managed by Fort Bend Water Control and Improvement District Number 2 (WC&ID#2).
Take all appropriate action on Road Construction, Access, and Reimbursement Agreement between Fort Bend County and Twinwood (U.S.), Inc. regarding the construction of Twinwood Ranch Road.
Take all appropriate action on request to transfer the amount of $2,807 from Non-Departmental Contingency into AgriLife Fees to allocate funds for replacement of halogen light fixtures at the Shooting Range.
Take all appropriate action on request to transfer the amount of $30,636 from Non-Departmental Contingency into Auditor, Fees, to allocate funds for taxes due for 2014 payroll tax audit.
A. Take all appropriate action on request to purchase Parcel 414 of FM 1093/Westpark Extension for the amount of $6,000 plus necessary costs and authorize County Judge to sign all necessary closing documents, Precinct 3. (Fund: Toll Road Revenue Bonds, Series 2016)
B. Take all appropriate action on request to purchase Parcel 415 of FM 1093/Westpark Extension for the amount of $85,640 plus necessary costs and authorize County Judge to sign all necessary closing documents, Precinct 3. (Fund: Toll Road Revenue Bonds, Series 2016)
C. Take all appropriate action on acceptance of a certain 0.070 acre tract of land conveyed by Donation Deed from Grand Parkway 1358, LP to Fort Bend County, Texas regarding Harlem Road at Harvest Corner Drive Street Dedication Section 2 and; record same in Official Public Records; Precinct 4.
D. Take all appropriate action on acceptance of 1.655 acres of land, conveyed to Fort Bend County by Donation Deed from GP Payne 762, LTD; record same in Official Public Records; acknowledge such donation as a non-cash charitable contribution, pursuant to Internal Revenue Service Form 8283, Precinct .
E. Take all appropriate action on request for temporary road closure of Madden Road during construction, north of West Bellfort, to rebuild the asphalt transition of Madden Road as it intersects with the new concrete on West Bellfort, pursuant to Section 251.011 of the Texas Transportation Code. The closure is scheduled to begin May 1, 2017 and conclude by May 29, 2017, Precincts 3 and 4.
Take all appropriate action on termination of Reimbursement Agreement between Fort Bend County and Fort Bend Grand Parkway Toll Road Authority effective February 15, 2017.
A. Take all appropriate action on Texas Department of State Health Services Memorandum of Understanding for the County to participate in the Texas Syndromic Surveillance System TxS2 for the purpose of supporting public health surveillance efforts to improve patient care.
B. Take all appropriate action on request to assign vehicle Unit V150, a 2012 Dodge Journey, as an addition to fleet for Health & Human Services for use by Clinical Health and Social Services.
C. Take all appropriate action on Amendment No. 3 to Texas Department of State Health Services Contract No. 2016-001130C for the County to receive additional grant funds in the amount of $5,000 in support of the 2016 Public Health Emergency Preparedness program, for a total grant award of $360,000 for the grant period that expires June 30, 2017; authorize electronic submission of the Contract.
D. Take all appropriate action on Texas Department of State Health Services Contract No.537-18-0117-00001 for the County to receive grant funds in the amount of $355,000 in support of the Public Health Emergency Preparedness program for use during grant period July 1, 2017 through June 30, 2018; authorize electronic submission of the Contract.
E. Take all appropriate action on Texas Department of State Health Services Contract No.537-18-0352-00001 for the County to receive grant funds in the amount of $630,453 in support of public health preparedness regarding the Zika Virus, for use during the grant period of March 1, 2017 through July 31, 2018; authorize electronic submission of the Contract.
F. Clinical Health: Take all appropriate action on request to modify the funding source for Position Number 6301-0037, Tuberculosis Program Manager, from the Tuberculosis Prevention and Control Grant to the Clinical Health Services budget, and to fund Position No. 6301-0011, Tuberculosis Nurse/Case Manager, from the Tuberculosis Prevention and Control Grant. (Fund: Clinical Health Services)
G. Clinical Health: Take all appropriate action on Texas Department of State Health Services Contract No. 537-18-0217-00001 for the County to receive grant funds in the amount of $56,182 in support of Local Public Health Services, for use during grant period of September 1, 2017 through August 31, 2019; authorize electronic submission of the Contract.
H. Social Services: Take all appropriate action on application to the Coalition for the Homeless for participation in the National Emergency Food and Shelter Program (EFSP), Phase 34 in the amount of $216,030 for use from October 1, 2017 through September 30, 2018, with no cash match required by Fort Bend County.
I. Social Services: Take all appropriate action on acceptance of funds in the amount of $20,000 from TXU Energy to provide energy assistance to qualified County residents under the TXU Energy Aid Program.
A. Take all appropriate action on request to reclassify vacant position number 5851-0002 in the Law Library from Library Paraprofessional, Grade 8 of the Administrative Clerical Policy Group, to Librarian I-Assistant Law Librarian, Grade 10 of the Administrative Clerical Policy Group, effective March 28, 2017.
B. Take all appropriate action on request to reclassify vacant position number 5031-0059 in the Information Technology Department, from Technical Support Specialist, Grade 11 of the Professional Management Policy Group to IT Program/Project Analyst, Grade 14 of the Professional Management Policy Group, effective March 28, 2017.
C. Take all appropriate action on revisions to the Employee Information Manual, specifically Section 401, Categories of Employment, as submitted by Human Resources.
A. Take all appropriate action on acceptance of 0.8428 acre tract of land conveyed by Donation Deed from FBC Heritage Unlimited to Fort Bend County to further develop Heritage Park in the Bates Allen Park, Precinct 1.
B. Take all appropriate action on request to waive the fee for meetings of the Disabled American Veterans organization at the Jones Creek Ranch Park, the second Tuesday of each month.
C. Take all appropriate action on request to waive the rental fee for one picnic pavilion located at Jones Creek Ranch Park to be used by the Fort Bend County Museum Association.
A. Take all appropriate action on changes to the Fort Bend County Purchasing Manual, specifically Section 9.3 and 9.4 regarding Federal Transit Administration and other federally funded procurements.
B. Take all appropriate action on request to transfer the amount of $1,550 from Non-Departmental Contingency into Purchasing, Property and Equipment to allocate funds needed for inventory warehouse services.
C. Take all appropriate action on Third Amendment to Agreement for Contingency Ambulance Transportation Services between Fort Bend County and Acadian Ambulance Services, LLC, pursuant to RFP 14-026, effective through March 31, 2018.
D. Take all appropriate action to consider granting exemption to the competitive bid process as authorized by Section 262.024(a)(7) Local Government Code for the purchase of an item available from only one source: Software Maintenance and License Agreement between Fort Bend County and VOTEC Corporation, in an amount not to exceed $91,944.26. (Fund: Elections)
E. Take all appropriate action on First Amendment to Agreement between Fort Bend County and High Quality Cleaning Services, pursuant to RFP 16-034, for an annual amount not to exceed $59,880 to provide janitorial services for Parks facilities and the Pinnacle Senior Center. (Fund: Parks & Facilities Management)
F. Take all appropriate action on renewal of RFP 16-082 for auctioneer services to continue being provided by Lemons Auctioneers, LLP through March 31, 2018.
G. Take all appropriate action on Agreement between Fort Bend County and Pools Unlimited, Inc. in an amount not to exceed $140,800 for the installation of recirculation systems at existing splash pads for four parks, pursuant to RFP 17-052. (Fund: 2015 Facilities Bond, Proposition 1)
H. Take all appropriate action on RFP 17-053 for a sound system for the Fairgrounds Arena.
I. Take all appropriate action on SOQ 17-055 for design/build of pavilion at Kitty Hollow Park.
J. Take all appropriate action on RFP 17-056 for HVAC projects.
K. Take all appropriate action on RFP 17-045 for contingency debris clearing, removal and disposal and operation of temporary debris staging and reduction sites.
L. Take all appropriate action on Bid 17-057 for the construction of Bellaire Boulevard from FM 1464 to San Pablo Drive, Mobility Bond Project No. 13202, Precinct 2.
M. Take all appropriate action on First Amendment to Agreement between Fort Bend County and Linear Systems, pursuant to RFP 12-023, in an amount not to exceed $46,481.20 for additional services regarding an upgrade to the existing digital media evidence management and storage system. (Fund: Sheriff's Office)
N. Take all appropriate action to consider granting an exemption to the competitive bid process as authorized by Local Government Code §262.024(a)(4) for professional services: Financial Advisory Agreement between Fort Bend County and TKG & Associates, LLC, for financial advisory services. (Fund: Fort Bend County Assistance District No. 6)
O. Take all appropriate action on request to purchase one (1) police package Tahoe from Classic Chevrolet, an addition to fleet for the Sheriff's Office pursuant to Bid 16-024, in an amount not to exceed $29,650, funded by the Agreement for Additional Law Enforcement Services with Sienna Plantation Residential Association and Sienna Plantation Municipal Utility District No. 1.
P. Take all appropriate action on request to purchase one (1) police package Tahoe from Classic Chevrolet as an addition to fleet for the Sheriff's Office, pursuant to Bid 17-021, in an amount not to exceed $31,576.30, funded by the Agreement for Additional Law Enforcement Services with Sienna Plantation Residential Association and Sienna Plantation Municipal Utility District No. 1.
§ 551.071. Consultation With Attorney. Commissioners Court will meet in Closed Session to seek the advice of its attorney about pending or contemplated litigation; a settlement offer; or on a matter in which the duty of the attorney to Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551.