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NOTICE OF MEETING FORT BEND COUNTY COMMISSIONERS COURT SECOND FLOOR, FORT BEND COUNTY COURTHOUSE 401 JACKSON STREET, RICHMOND, TEXAS TUESDAY, JANUARY 5, 2016 1:00 P.M. AGENDA

1. Call to Order.

2. Invocation and Pledges of Allegiance by Commissioner James Patterson.

3. Approve minutes of regular meeting held on December 15, 2015.

4. Public Comments regarding the Agenda and Announcements.

5. PUBLIC HEARINGS: 1:00 p.m.: Conduct Public Hearings and take all appropriate action on the following matters:

A. Acceptance of the traffic control plans for Del Webb-Richmond, Section 7, Section 8, Section 9A, Section 9B and Section 17, Precinct 1.

B. Acceptance of traffic control plans for Canyon Lakes at Cardiff Ranch, Section 5, Pct. 3.

C. Acceptance of the traffic control plans for Berkeley Knoll Circle Street Dedication Sec. 1, Berkeley Knoll Circle Street Dedication Sec. 2 and Meadow Ranch Parkway Second Extension STD, Precinct 4.

CONSENT AGENDA ITEMS 6 - 26:

Fort Bend Drainage District

1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations 6. Resolution in Honor of Sylvia T. Sanchez for her years of Service with the County of Hidalgo. 7. 2013 Bonds Pct.1 Rural Drainage Development Request approval to issue manual payment for Payment Application No. 3 in the amount of $53, 717.40 from Jimenez Engineering Solutions, LLC related to Construction Contract No. HCDD1-15-006-06-02A Pct.1 Tijerina Rural Development Drain Improvements. Project Engineer: Quintanilla Headley & Associates. PO#627160. 8. 2013 Bonds: Pct.4 Rural Drainage Development A. Request approval to issue manual payment for Application for Payment No. 3 in the amount of $99,587.70 from PEGA JPS Utilities, LLC related to Construction Contract No. HCDD1-15-010-07-22B-Pct.4 Tower Road & Mile 17 1/2 Road Area Drainage Improvements. Project Engineer: Jose N. Saldivar, P.E.-Hidalgo County Drainage District No. 1 PO#627525 B. Acceptance of Certificate of Substantial Completion from PEGA JPS Utilities, LLC for Construction Project HCDD1-15-010-07-22B-Pct.4 Tower Road & Mile 17 1/2 Area Drainage Improvement. Project Engineer: Jose N. Saldivar, P.E.-Hidalgo County Drainage District No. 1 PO#627525. 9. 2013 Bonds: Pct.4 Rural Drainage Development Approval to issue manual payment for Application for Retainage Release in the amount of $36,955.24 from Rojas Heavy Equipment LLC D/B/A Rojas Construction & Paving for Construction Contract No. HCDD1-14-011-04-029-Pct.4 N. Seminary Drainage Improvement. Project Engineer: Quintanilla Headley & Associates, Inc. PO#625109 10. 2013 Bonds: Pct.4 Rural Drainage Development Approval of Change Order No. 1 in the amount of $172,205.00 from Texas Cordia Construction related to Contract No. HCDD1-15-009-07-22A-Pct.4 Hoehn Road and Drainage Improvement. Project Engineer: DOS Logistics, Inc. PO#627645 11. 2013 Bonds: Control Structures A. Approval of Change Order No. 1 in the amount of $80,600.00 from M-5 Texas Enterprises, LLC related to Contract No. HCDD1-14-028-10-28 Monte Cristo & Weslaco North Lateral Control Structures. Change Order is necessary to modify downstream structure to support sluice gate for the Weslaco North Lateral Control Structure only. Project Engineer: Tedsi Infrastructure Group PO#626178-Monte Cristo CS PO#626177-Weslaco North Lateral B. Approval of Supplemental Agreement No. _____ to Agreement for Professional Engineering Services for Pct.1 2012 Bond Referendum Improvement Projects with Tedsi Infrastructure Group approved by Board on 04-09-2013. 12. A.) Presentation of Scoring Grid for the purpose of ranking by HCDD1 Board of Directors of responses received in connection with RFQ No. HCDD1-15-012-12-11 "Independent Financial Audit Services" FIRM NAME: SCORE: RANK: Burton, McCumber & Cortez, LLP 95 Long Chilton, LLP 86 Pattillo, Brown & Hill, LLP 84 B.) Authority to negotiate letter of engagement with the number one ranked firm of ________________________, as it relates to "Independent Financial Services" for the District. 13. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 14. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 15. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 16. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 17. Adjourn

Meeting of the Fort Bend County Assistant District #6

Consent Agenda

6. OUT-OF-STATE TRAVEL: Approve out-of-state travel requests for County personnel:

7. COUNTY JUDGE:

10. COMMISSIONER, PCT. 3:

11. COMMISSIONER, PCT. 4:

12. AUDITOR:

13. BUDGET TRANSFERS:

14. CONSTABLE, PCT. 2:

16. ELECTIONS ADMINISTRATION:

17. ENGINEERING - PAYMENTS FOR ONGOING PROJECTS:

18. ENGINEERING - PERMITS:

19. ENGINEERING - PLATS, DEVELOPMENT RELATED ACTIVITY:

20. FORT BEND GRAND PARKWAY TOLL ROAD AUTHORITY: The Board of Directors of the Fort Bend Grand Parkway Toll Road Authority reviewed these items at their regular meeting held on December 16, 2015, and makes the following recommendations to Commissioners Court:

21. HEALTH & HUMAN SERVICES:

22. HUMAN RESOURCES:

23. OFFICE OF EMERGENCY MANAGEMENT:

24. PURCHASING:

26. TAX ASSESSOR/COLLECTOR:

Consideration of Consent

8. COMMISSIONER, PCT. 1:

15. CONSTABLE, PCT. 4:

21 A. Approve Amendment to Agreement between Fort Bend County and the Southeast Texas Regional Advisory Council (SETRAC) and their Catastrophic Medical Operations Center.

25. SHERIFF'S OFFICE:

27. COUNTY JUDGE:

A. Take all appropriate action on Order to Create Fort Bend County Emergency Services District No. 7 in Precinct 1, pursuant to Texas Health & Safety Code, Chapter 775.

B. Take all appropriate action to ratify action by the County Judge to publish notice of a public hearing regarding the County’s intent to issue Tax Notes in a face amount of not more than $2,100,000, the proceeds of which will be used to fund acquisition of a building to be leased to Neighborhood Centers, Inc. and used to operate a Head Start Program for the benefit of the County’s population; the public hearing will be conducted on Tuesday, January 12, 2016, at 1:00 p.m. in the Commissioners Courtroom, 2nd Floor, Fort Bend County Courthouse, 401 Jackson Street in Richmond, Texas.

28. COMMISSIONER, PCT. 1:

Take all appropriate action on Order to appoint the initial five members to the Board of Emergency Services Commissioners of the newly created Fort Bend County Emergency Services District No. 7 to serve until January 1, 2017: Larry Grant, Barb Hamilton, Fred H. Henderson, Gloriela Pomare, and Altrivice Revis.

29. AUDITOR:

A. Take all appropriate action on request to transfer the amount of $12,200 from FY 2016 Non-Departmental Contingency into Auditor, Fees, to allocate funds for consulting services with Zoll regarding Emergency Medical Service Billing processes and compliance with Centers for Medicare/Medicaid Services requirements.

B. Take all appropriate action to set the mileage reimbursement rate at 54 cents (same rate as the Internal Revenue Service), effective January 5, 2016.

30. ENGINEERING:

A. Take all appropriate action to refund the amount of $14,172.00 to Austin County for their purchase of vouchers to dispose of household hazardous waste materials at Fort Bend County's Recycle Center that were not redeemed when the Agreement ended on September 22, 2015.

B. Take all appropriate action on Interlocal Agreement for Contribution of Right of Way Funds between Fort Bend County and City of Pearland, for reimbursement to the County in the amount of $54,400 regarding improvements to FM 2234 at FM 521 and Union Pacific Railroad, Precinct 1.

C. Take all appropriate action on Right of Way Donation Agreement between Fort Bend County and Dulles Property, LLC regarding a 5.2-acre tract of land at the corner of FM 359 and Holmes Road, Precinct 3.

D. Take all appropriate action on Standard Utility Agreement between Fort Bend County and Southcross Gulf Coast Transmission Ltd. in an amount not to exceed $1,286,833 for utility relocations regarding FM 1093/Westpark, Mobility Bond Project No. 748, Precinct 3. (Fund: 2007 Mobility Bonds)

E. Take all appropriate action on Standard Utility Agreement between Fort Bend County and En-Touch Systems in an amount not to exceed $41,876.18 for utility relocations regarding FM 1093/Westpark, Mobility Bond Project No. 748, Precinct 3. (Fund: 2007 Mobility Bonds)

F. Take all appropriate action on request for variance to the 10 foot landscape reserve requirement as stated in Section 7.3 of the Fort Bend County Regulations of Subdivisions, for Sunnybrook Acres Replat No. 1, on behalf of Oscar O. Merlos and wife, Ana D. Merlos, Precinct 1.

G. Take all appropriate action on the plat for Sunnybrook Acres Replat No. 1, Precinct 1.

H. Take all appropriate action on request for variance to the building setback line requirement as stated in Section 5.12 C of the Fort Bend County Regulations of Subdivisions, for Aliana, Sec. 42, on behalf of Aliana Development Company, Precinct 4.

I. Take all appropriate action on plat for the roads within Aliana, Sec. 42, Precinct 4.

J. Take all appropriate action on plat for the lots within Aliana, Sec. 42, Precinct 4.

31. HEALTH & HUMAN SERVICES:

A. Take all appropriate action on Data Use Agreement between the Texas Health and Human Services Enterprise Agency and Fort Bend County, and ratify request for County Judge's signature to incorporate said assurances within the Agreement into all existing service contracts between Fort Bend County and the Texas Department of State Health Services effective December 21, 2015.

B. Clinical Health Services: Take all appropriate action on request to ratify application to Texas Department of State Health Services for one time grant funding in the amount of $189,052 for HIV Prevention Activities in 2016.

C. Social Services: Take all appropriate action on Agreement between Fort Bend County and the United Way of Greater Houston for the County to accept $10,000 in grant funding to provide Veteran Services to women in collaboration with Katy Christian Ministries for 2016.

32. PURCHASING:

A. Take all appropriate action on request to purchase IP Flex Services for various locations from AT&T utilizing Texas Department of Information Resource Contract DIR-TEX-AN-NG-CTSA-005, for a monthly amount of $11,071.74, total amount not to exceed $66,430.44 for the remainder of fiscal year 2016.

B. Take all appropriate action on Bid 16-035 for Construction of FM 1093 Westpark Extension Phase I.

C. Take all appropriate action on Change Order 4 to the Agreement between Fort Bend County and Allgood Construction Co. in the amount of $22,600 for a total contract amount not to exceed $6,629,107.68 for construction services regarding Brand Lane, Mobility Bond Project No. 718/769, Precinct 2. (Fund: 2007 Mobility Bonds)

D. Take all appropriate action on Agreement for Professional Engineering Services between Fort Bend County and Earth Engineering, Inc. in an amount not to exceed $25,000 for construction materials testing services regarding Congestion Mitigation, Mobility Bond Project No. X23, Precinct 3. (Fund: Harris-Fort Bend County Emergency Services District No. 100)

33. TAX ASSESSOR/COLLECTOR:

Take all appropriate action on request to pay replacement fees in the amount of $75.00 for seven lost money orders totaling $625.00. (Fund: Tax Office, Fees)

34. TREASURER:

Take all appropriate action on request to transfer the amount of $46,148 from FY 2016 Non-Departmental Contingency into Emergency Medical Service Collections, Fees, to allocate funds for temporary staffing and software licenses necessary for EMS collections activities.

35. Approve Bills.

36. Ratify the release of time sensitive disbursements by Auditor on December 23 and December 31, 2015.

37. Meet in Closed Session to deliberate the following matters as authorized by the Texas Government Code:

A. § 551.071. Consultation With Attorney. Commissioners Court will meet in Closed Session to seek the advice of its attorney about pending or contemplated litigation; a settlement offer; or on a matter in which the duty of the attorney to Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551.

B. § 551.072. Deliberation Regarding Real Property. Commissioners Court will meet in Closed Session to deliberate the purchase, exchange, lease or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person.

38. Reconvene Open Session and consider taking action on the following matters:

A. § 551.071. Consultation With Attorney.

B. § 551.072. Deliberation Regarding Real Property.

39. Adjournment.

Jan 05, 2016 REGULAR SESSION AGENDA

Full agenda
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