Agenda

1.

Call to Order.

2.

Invocation and Pledge of Allegiance by Commissioner Andy Meyers.

3.

Approve minutes of regular meeting held on July 22, 2014.

4.

Public Comments regarding the Agenda and Announcements.

Patsy Schultz, Fort Bend County Tax Assessor Collector, would like to inform the public that all tax offices will close at 2:00 p.m. on Wednesday, August 13, 2014, for staff training. The tax offices will reopen at 8:00 a.m. on Thursday, August 14, 2014.

5.

PUBLIC HEARINGS: 1:00 p.m.: Conduct Public Hearings and take all appropriate action on the following matters:

A.

Acceptance of the traffic control plan for Rio Vista, Section 2, Precinct 1.

B.

Acceptance of the traffic control plan for Grand Mission, Section 18, Precinct 3.

CONSENT AGENDA ITEMS 6-23

6.

OUT-OF-STATE TRAVEL: Record into Minutes the out-of-state travel for elected officials:

A.

Constable, Pct. 2: Constable Ruben Davis to Orlando, Florida, October 25-28, 2014, to attend the International Association of Chiefs of Police (IACP) Conference. (Fund: Constable, Pct. 2, Travel)

B.

District Clerk: Annie Rebecca Elliott to La Jolla California September 2-4, 2014, to attend the Tyler 2014 Courts & Justice Executive Forum. (Fund: District Clerk, Records Management, Travel)

7.

OUT-OF-STATE TRAVEL: Approve out-of-state travel requests for County personnel:

AgriLife Extension Office: Ratify travel by Joe Mask to Normal, Illinois, August 5-6, 2014, to attend Clinical Veterinary Science Teachers Workshop at Illinois State University, with all travel-related expenses paid by the Institute for Infectious Animal Diseases.

8.

COUNTY JUDGE:

Record into Minutes the Continuation Certificate of Public Official Bond for John B. Hazel II as Treasurer for Fort Bend County Emergency Services District No. 2 in the amount of $100,000 effective through April 3, 2015.

9.

COMMISSIONER, PCT. 4:

Accept the resignation of Dana Leared Koy from the Board of Directors of Fort Bend County Levee Improvement District No. 15, and approve the appointment of Terri Kurkjian to fill the vacancy for the remaining term, effective through September 19, 2016, or until a successor is appointed.

10.

AUDITOR:

Approve Addendum to Engagement Letter with Sandersen Knox & Co. for audit services for fiscal year ended September 30, 2014.

11.

BUDGET & FINANCE/BUDGET TRANSFERS:

A.

Budget Office: Approve transfer in the amount of $66 from Office Supplies into Information Technology to allocate funds for replacement of wireless keyboard.

B.

Facilities Management & Planning: Approve transfer in the amount of $5,242 as detailed on Director's form dated July 21 2014 to allocate funds for the purchase of Meeting Room Manager software to assist in scheduling rooms listed on Facilities Use Guidelines.

C.

Facilities Management & Planning: Approve transfer in the amount of $30,000 as detailed on Director's form dated July 30, 2014 to allocate funds for miscellaneous items for the courthouse.

D.

Facilities - Jail Maintenance: Approve transfer in the amount of $57,970 as detailed on Director's form dated July 25, 2014 to allocate funds for maintenance needs at the Jail.

E.

Health & Human Services: Approve transfer in the amount of $800 from Office Supplies into Information Technology to allocate funds for the purchase of a scanner, monitors, and other computer related equipment and supplies.

F.

Health & Human Services - Animal Services: Approve transfer in the amount of $300 from Operating Supplies into Information Technology to allocate funds for replacement of a broken printer.

G.

Health & Human Services - Emergency Medical Service: Approve transfer in the amount of $28,625 from Capital Acquisitions into Fees for ambulance remount and approve funding of $20,172 from surplus funds from MDC's that were not needed.

H.

Health & Human Services - Environmental Health: Approve transfer in the amount of $420 from Fees into Information Technology to allocate funds for the purchase of seven wireless keyboards/mouse combinations.

I.

Information Technology: Approve transfer in the amount of $20,000 from Fees into Information Technology to allocate funds for the purchase of Judge Edition Licenses.

J.

Mental Health Public Defender: Approve transfer in the amount of $75 from Fees into Information Technology to allocate funds for the purchase of mouse and speakers for computer.

K.

Public Transportation: Approve transfer in the amount of $185,269 as detailed on Director's form dated July 29, 2014 to allocate funds for the County’s match to Texas Department of Transportation Grant Agreement 51411F7184 for rural transportation, as authorized by Commissioners Court on May 6, 2014.

L.

Road & Bridge: Approve transfer in the amount of $25,185 from Road & Bridge, Contingency, into Fleet Allocations to allocate additional funds necessary due to increased cost of vehicles and equipment from time of budget to time of order.

M.

Sheriff's Office - Enforcement: Approve transfer in the amount of $1,000 from Fees into Information Technology to allocate funds for the purchase of proprietary module for video storage on the digital information management system (DIMS).

N.

Sheriff's Office - Enforcement: Approve transfer in the amount of $600 from Capital Acquisitions into Information Technology to allocate funds for the purchase of replacement memory for computer server.

O.

Sheriff's Office - Enforcement: Approve transfer in the amount of $3,284 as detailed on Sheriff's form dated July 23, 2014, to allocate funds to cover expenses in Capital Acquisitions line item.

P.

Sheriff's Office - Enforcement: Approve transfer in the amount of $6,000 from Operating Supplies into Capital Acquisitions to allocate funds for the purchase of a four-wheeler for the Livestock Unit.

Q.

Truancy Court: Approve transfer in the amount of $2,720 as detailed on Judge's form dated July 30, 2014 to allocate funds necessary for part time assistance through September 30, 2014.

12.

ENGINEERING:

A.

Approve payment of Invoice No. 459301/28/II in the amount of $57,075.50 to Dannenbaum Engineering Corporation for professional services regarding FM 1093, Mobility Bond Project No. 748, Precinct 3. (Fund: 2007 Mobility Bonds)

B.

Approve payment of Invoice No. 14-6125 in the amount of $1,029.00 to Tolunay-Wong Engineers, Inc. for materials testing services regarding Harlem Road, Mobility Bond Project No. 726, Precincts 3 and 4. (Fund: 2007 Mobility Bonds)

C.

Approve payment of Invoice No. INV0003637 in the amount of $499.06 to Percheron Field Services for right-of-way services regarding Cane Island, Mobility Bond Project No. X12, Precinct 3. (Fund: Right of Way)

D.

Approve payment of Invoice No. 4633 in the amount of $5,750.00 to PAS Property Acquisition Services, LLC regarding right-of-way services for various projects within Precincts 1, 2, 3 and 4. (Fund: Right of Way)

E.

Approve payment of Invoice No. 714078 in the amount of $8,756.68 to Klotz Associates for administrative support regarding Mobility Bond Projects within Precincts 1, 2, 3 and 4. (Fund: 2007 Mobility Bonds)

F.

Approve application from Devon Street Homes to construct five driveway tie-ins, one on Fragile Sail Court and four on Big Riverrun Court, Precinct 3.

G.

Approve release of performance bond #104771197 in the amount of $5,000.00 to Gilbane Building Company for completion of work on Woodcreek Bend Lane, Permit #83329, Precinct 3.

H.

Approve release of performance bond #5136921 in the amount of $7,000.00 to Lakeside Villas Apartments, L.P. for completion of work on Spring Green Boulevard, Permit # 84129, Precinct 3.

I.

Approve application from Mercury Custom Homes / Castlerock Communities, LP to construct a driveway tie-in onto Silver Crown Court, Precinct 3.

J.

Approve application from Mercury Custom Homes / Castlerock Communities, LP to construct a driveway tie-in onto Lakeview Meadow Drive, Precinct 1.

K.

Approve application from BCP, LP to construct a driveway tie-in onto Bella Terra Center Way, Precinct 3.

L.

Approve application from Beyer Construction, LLC to construct a left turn lane on Beechnut Street, Precinct 3.

M.

Approve application from Centerpoint Entex to bore under Morton Road with a 2-inch plastic gas line, Precinct 3.

N.

Approve application from Harris Construction Company, LTD to bore under and bury an 8-inch waterline and storm sewer and construct driveways on Barzun Way and West Airport Boulevard, Precinct 4.

O.

Approve application from JR Plumbing / Jose Ramirez to bore a 6-inch sewer line under Williams Way Boulevard, Precinct 1.

P.

Approve release of cashiers check # 565153 in the amount of $85,000.00 to Fort Bend Renewables, LLC. for completion of work on Davis Estate Road, Precinct 1.

Q.

Approve application from AT&T to bury a 4-inch pvc conduit along Wildwood Park Road, Precinct 1.

R.

Release bond #58S201646 in the amount of $309,540.00 for Rio Vista, Section 3, (West American Insurance Company), Precinct 1.

S.

Accept replacement bond #106099294 in the amount of $309,540.00 for Rio Vista, Section 3, (Travelers Casualty and Surety Company of America), Precinct 1.

T.

Accept the streets in Cinco Ranch Southwest, Section 68: Maple Red Drive 844.10 LF, Addison Forest Trail 550.32 LF, Linden Belle Drive 162.12 LF, Far West Trail 802.22 LF, Sequoia Park Lane 535.84 LF, Site View Trail 142.92 LF, Brush Park Trail 137.47 LF, Basil Clear Trail 131.43 LF, for a total of 3,306.42 LF, and release bond # PB03010400360 in the amount of $242,130.00, Precinct 3.

U.

Set public hearing for acceptance of the traffic control plan for Cinco Ranch Southwest, Section 68, Precinct 3. (Tuesday, September 2, 2014 at 1:00 p.m.)

13.

ENGINEERING - PLATS:

A.

Approve the plat for Energy Park South, Precinct 1.

B.

Approve the plat for Shops at Saddlespur, Precinct 3.

C.

Approve plat for the roads within Aliana, Sec. 20 Partial Replat No. 1, Precinct 4.

D.

Approve plat for the lots within Aliana, Sec. 20 Partial Replat No. 1, Precinct 4.

E.

Approve plat for the roads within Aliana, Sec. 33, Precinct 4.

F.

Approve plat for the lots within Aliana, Sec. 33, Precinct 4.

G.

Approve plat for the roads within Tamarron, Section 5, Precinct 3.

H.

Approve plat for the lots within Tamarron, Section 5, Precinct 3.

14.

FACILITIES MANAGEMENT & PLANNING: The Director of Facilities Management & Planning submits these invoices for approval and payment for projects that have been budgeted and funded by Facility Bond and/or Capital Projects:

A.

Pay Application No. Three (3) in the amount of $7,547.00 to Crain Group, LLC. for Construction Services regarding the Sheriff's Office Vocational Shop;

B.

Invoice No. 3003610107 in the amount of $1,800.00 to Huitt-Zollars, Inc. for Architectural Services regarding the pedestrian plaza around the William B, Travis Annex;

C.

Pay Application No. Seventeen (17) in the amount of $54,475.72 to Crain Group, LLC for Design/Build services regarding renovations to the George Memorial Library;

D.

Invoice No. 2 and Invoice No. 3961 for an amount totaling $8,322.99 to Generator Industries for an onsite generator and installation located at the Historic Courthouse.

15.

FORT BEND FLOOD CONTROL WATER SUPPLY CORP.: The Board of Directors of the Fort Bend Flood Control Water Supply Corporation reviewed this item at their regular meeting held on July 23, 2014, and makes the following recommendation to Commissioners Court:

Authorize payment of invoices for work performed by consultants and/or contractors as listed on Board Report dated July 23, 2014, for an amount totaling $14,512.11 for Big Creek. (Fund: Big Creek)

16.

HUMAN RESOURCES:

A.

Approve request for withdrawal of 64 hours from the Shared Sick Leave Pool for employee of District Clerk's Office, Position # 4501-0005.

B.

Approve request for withdrawal of 64 hours from the Shared Sick Leave Pool for employee of Juvenile Probation, Position #5751-0133.

17.

PUBLIC TRANSPORTATION:

Approve Amendment Number 7 to the Intergovernmental Cooperative Reimbursement Agreement between Texas Commission on Environmental Quality (TCEQ) and Fort Bend County, Contract Number 582-8-89960 to extend the term until August 31, 2015, with no changes in funding.

18.

PURCHASING:

A.

Authorize advertising for bids for traffic signal installation at the intersection of Falcon Landing Boulevard and Spring Green Boulevard.

B.

Authorize advertising for request for proposals for pavilion at Bates Allen Park.

C.

Authorize advertising for bids for term contracts for Pest Control Services, Wrecker Services, and Vehicle Graphics.

D.

Authorize advertising for bids for bleachers for Fairgrounds.

19.

RISK MANAGEMENT:

Approve modification to Agreement for Release of Driver Records to Governmental Entities between Fort Bend County and Texas Department of Public Safety (previously approved on May 27, 2014) pursuant to Texas Transportation Code 521.022 subsection (d), to include request by the Texas Department of Public Safety to clarify the Nature of the Governmental Entity's Activities on Attachment A Governmental Entity Information Form.

20.

ROAD & BRIDGE:

Approve payment of Invoice No. 35193 in the amount of $2,025.00 to Costello, Inc for professional services regarding inspection of the Foster Island Bridge, Precinct 3. (Fund: Road & Bridge)

21.

SHERIFF'S OFFICE:

A.

Record into Minutes the Agreement between Fort Bend County Sheriff and Fred E. Becker for Consultant Services. (Fund: Sheriff's Office Commissary)

B.

Approve out-of-state travel for Fred Becker, Consultant, to Salt Lake City, Utah, August 16-19, 2014 to attend the 144th Congress of Correction Conference. (Fund: Sheriff's Office, Commissary)

C.

Accept grant funds in the amount of $25,500 from the Texas Department of State Health Services to assist in the local enforcement of Health & Safety laws regarding the sale of tobacco to minors, with no cash match required by Fort Bend County for the period of September 1, 2014 through August 1 2015.

D.

Approve Addendum to Vehicle Borrower Application and Agreement between Fort Bend County and Mazda North America Operations for vehicles used in the Kids N' Cops Program effective August 1, 2014 through July 31, 2015.

22.

TAX ASSESSOR/COLLECTOR:

Approve Amendments to Interlocal Cooperation Agreements for the Collection of Taxes between Fort Bend County and the following entities effective through June 30, 2015: Willow Fork Drainage District; Houston Community College; Cinco Municipal Utility District #7; and Cinco Municipal Utility District #9.

23.

TREASURER:

Approve Monthly Report submitted by County Treasurer for April, 2014, and authorize advertisement of Affidavit of same, in accordance with Local Government Code §114.026.

24.

COUNTY JUDGE:

A.

Take all appropriate action on assignment of Tax Abatement Agreement from Tyco Valves and Controls LP to Pentair Valve & Controls US LP.

B.

Take all appropriate action on Second Amendment to the Tax Abatement Agreement between Fort Bend County and Town Center Lakeside, Ltd., regarding the assignment of buildings A1 and A2 from Town Center Lakeside Ltd to LCFRE Sugar Land Town Square, LLC.

C.

Take all appropriate action on Fourth Amendment to the Tax Abatement Agreement to assign the Agreement from Town Center Lakeside Ltd to LCFRE Sugar Land Town Square, LLC with regard to building H.

D.

Take all appropriate action on Tax Abatement Agreement between Fort Bend County, Nalco Company and Nalco Texas Leasing, LLC.

25.

COMMISSIONER, PCT. 1:

Take all appropriate action on request by Andrea Allen to waive penalty, interest, and collection fees totaling $99.27 on property taxes for tax years 2007 through 2013, Pct.1.

26.

CONSTABLE, PCT. 2:

Take all appropriate action on request to ratify application to Texas State Texas School Safety Center to receive grant funds for assistance in the enforcement of Health & Safety laws regarding the sale of tobacco to minors, and approve acceptance of $6,525 with no additional funds required by Fort Bend County for the period of September 1, 2014 through August 31, 2015.

27.

ENGINEERING:

Take all appropriate action on request for temporary road closure at the intersection of Blaisdale Road and FM 359, pursuant to Section 251.011 of the Texas Transportation Code, for one weekend, with the specific dates to be approved by Commissioners Court after the Texas Department of Transportation Project FM 359 at US 90A/UP RR No. 0543-02-055 project begins in May, 2015, Precinct 1.

28.

FACILITIES MANAGEMENT & PLANNING:

Take all appropriate action on request to transfer the amount of $13,228 from Non-Departmental Contingency into Facilities, Custodial, Repairs and Maintenance to allocate additional funds necessary for janitorial services at the Justice Center in FY2014.

29.

FAIRGROUNDS:

Take all appropriate action on request for variance to the Fairgrounds Rental Fee Schedule, to allow Motorcycle Training Centers to rent a portion of Fairgrounds midway and security building to conduct motorcycle safety training for $100 per day on Friday, Saturday and Sunday for the months of June, July and August 2014.

30.

FORT BEND COUNTY TOLL ROAD AUTHORITY: The Board of Directors of Fort Bend County Toll Road Authority reviewed this item at their regular meeting held on July 16, 2014, and makes the following recommendation to Commissioners Court:

Take all appropriate action on Resolution Expressing Intent to Reimburse.

31.

HEALTH & HUMAN SERVICES:

Animal Services: Take all appropriate action on request to transfer the amount of $39,687 from Non-Departmental Contingency into line items detailed on Deputy Director's form dated July 30, 2014 to allocate funds necessary for computer related hardware and software for the Animal Services Department.

32.

HUMAN RESOURCES:

Take all appropriate action on request to reclassify Position No. 4141-0001, in the Vehicle Maintenance Department, from Vehicle Maintenance Manager, Grade 12 of the Professional Management Policy Group to Electronic Equipment Upfitter, Grade 8 of the Operator Skilled Trade Policy Group, effective August 5, 2014.

33.

PARKS & RECREATION:

Take all appropriate action on request to assign a Chevrolet 3/4-ton pick-up truck, Unit I045, from Fleet Management as an addition to fleet for Parks Department for staff to move/pull trailers on grounds at Gordon Ranch.

34.

PUBLIC TRANSPORTATION:

A.

Take all appropriate action on Project Grant Agreement No. 51411F7246 between Fort Bend County and the Texas Department of Transportation (TxDOT) to carry forward the unused balance of Project Grant Agreement No. 51212F7216 for FY2012 Federal Section 5311 Rural Public Transportation grant funding in the amount of $364,383.91 with $269,884 in local match. (Fund: Public Transportation)

B.

Take all appropriate action on Project Grant Agreement No. 51511F7020 between Fort Bend County and the Texas Department of Transportation to accept State FY2015 Section 5311 funds in the amount of $258,025 with no local match required and authorize County Judge to sign all documents pertaining to the Agreement.

35.

PURCHASING:

A.

Take all appropriate action on request to purchase three replacement vehicles, (3) police package Tahoe, for Sheriff's Office, from Caldwell Country Chevrolet, pursuant to Bid 14-016. (Fund: Insurance, Fleet Allocations)

B.

Take all appropriate action on the First Amendment to Agreement for Professional Materials Testing Engineering Services between Fort Bend County and Aviles Engineering Corporation in an amount not-to-exceed $14,993.93, for a total amount not to exceed $137,395.98, regarding Mason Road, Segments 2 and 3, Mobility Bond Project Nos. 735 A and B, Precincts 3 and 4. (Fund: 2007 Mobility Bonds)

C.

Take all appropriate action on request by Needville Independent School District to purchase surplus property from Fort Bend County, pursuant to Local Government Code Section 263.152 (a)(1), specifically one (1) 2008 cab and chassis for $5,000.

D.

Take all appropriate action on request to donate one (1) surplus property Shredder to Needville Volunteer Fire Department pursuant to Texas Local Government Code Section 352.002.

E.

Take all appropriate action on request by City of Kendleton to purchase surplus property from Fort Bend County, pursuant to Local Government Code Section 263.152 (a)(1), specifically one (1) 2006 truck, one (1) 2009 truck, and one (1) 2002 truck, for a total of $6,250.

F.

Take all appropriate action on Component Change Order No. 3 to the Agreement between Fort Bend County and JE Dunn South Central per Statement of Qualification 12-048 Senior Center in the amount of $6,269.00, with a construction total not to exceed amount of $3,039,269.00. (Fund: Capital Improvement Project)

G.

Take all appropriate action on request to purchase two (2) 24 to 26-foot and six (6) 32 to 37-foot transportation buses from National Bus Sales, pursuant to Bid 10-032. (Fund: Public Transportation Urban Area ARRA Grant)

H.

Take all appropriate action on request to purchase one (1) 24 to 26-foot transportation bus from National Bus Sales, pursuant to Bid 10-032, for an amount of $71,909. (Fund: Public Transportation, Texas Department of Transportation Grant)

36.

RISK MANAGEMENT:

Take all appropriate action on recommended plan and rate changes to the Fort Bend County Employees Benefit Medical Plan effective January 1, 2015.

37.

SHERIFF'S OFFICE:

A.

Take all appropriate action on Organized Drug Enforcement Task Forces (OCDETF) Agreement to accept grant funds in the amount of $100,000 for use in the strike force/strategic initiative program, to be administered by the Sheriff's Office, with no additional funds required by Fort Bend County effective through September 30, 2014.

B.

Take all appropriate action on Organized Drug Enforcement Task Forces (OCDETF) Agreement to accept grant funds in the amount of $26,741.89 for use in the strike force/strategic initiative program, to be administered by the Sheriff's Office, with no additional funds required by Fort Bend County effective through September 30, 2014.

C.

Take all appropriate action on request to transfer the amount of $104,872 from Non-Departmental Contingency into Fleet Allocations to allocate funds for the purchase of two replacement Tahoe vehicles and equipment for the Sheriff's Office.

38.

Approve Bills.

39.

Ratify release of time-sensitive bills by Auditor on July 31, 2014.

40.

Meet in Closed Session to deliberate the following matters as authorized by the Texas Government Code:

A.

§ 551.071. Consultation With Attorney. Commissioners Court will meet in Closed Session to seek the advice of its attorney about pending or contemplated litigation; a settlement offer; or on a matter in which the duty of the attorney to Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551.

Fort Bend County, Texas v. AFC Transportation; GBJ, Inc. D/B/A/ AFC Transportation; and National Interstate Insurance Company. Cause No. 13-DCV-20451 In the 240th Judicial District Court.

B.

§ 551.074. Personnel Matters. Commissioners Court will meet in Closed Session to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or to hear a complaint or charge against an officer or employee.

Annual Evaluation - County Librarian.

41.

Reconvene Open Session and consider taking action on the following matters:

A.

§ 551.071. Consultation With Attorney.

Fort Bend County, Texas v. AFC Transportation; GBJ, Inc. D/B/A/ AFC Transportation; and National Interstate Insurance Company. Cause No. 13-DCV-20451 In the 240th Judicial District Court.

B.

§ 551.074. Personnel Matters.

Annual Evaluation - County Librarian.

42.

Adjournment.

In the event any of the foregoing items are not covered in the time allocated on the date of this agenda, the County may order a continuance for the next day until the discussion is completed on all items.

Signature Stamped in County Judge's Office,
Filed With County Clerk @ 11:30 a.m.

___________________________________
Robert E. Hebert, County Judge

Notice of meeting/agenda was filed with the County Clerk on Friday, August 1, 2014, An electronic version of this notice is also posted on the Fort Bend County website: www.fortbendcountytx.gov under Commissioners Court.

NOTICE
Policy of Non-Discrimination on the Basis of Disability

Fort Bend County does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. The County’s ADA Coordinator is the Director of Facilities Management & Planning, located at 301 Jackson Street, Suite 301, in Richmond, Texas, 77469, telephone 281-633-7045. The Director of Facilities Management & Planning is designated to coordinate compliance with the non-discrimination requirements in Section 35.107 of the Department of Justice regulations. Information concerning the provisions of the Americans with Disabilities Act, and the rights provided thereunder, are available from the ADA coordinator.

NOTICE

Fort Bend County Commissioners Court reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberation of Real Property), 551.0725 (Deliberation of Contract Being Negotiated), 551.073 (Deliberation of Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberation of Security Devices) and 551.086 (Economic Development).