Agenda

FACILITIES MANAGEMENT & PLANNING: The Director of Facilities Management & Planning submits these invoices for approval and payment for projects that have been budgeted and funded by Facility Bond and/or Capital Projects:

A.

Invoice No. 41596 in the amount of $65,702.51 to MCA Communications, Inc., for data and voice cabling regarding restoration of the Historic Courthouse;

B.

Pay Application No. Fifteen (15R1) in the amount of $121,922.56 and Pay Application No. Sixteen (16) in the amount of $950.00 to Phoenix 1 Restoration and Construction, Ltd., for construction services regarding restoration of the Historic Courthouse;

C.

Invoice No. 19 in the amount of $4,263.20 to Bailey Architects for architectural services regarding the Library Administration Building;

D.

Pay Application Nine (9) in the amount of $263,414.10 to Crain Group, LLC for construction services regarding the Library Administration Building project;

E.

Invoice No. 107974, in the amount of $65,565.90 to Alpha Data Corporation for the installation of three Self Check Systems and Radio Frequency ID Systems regarding renovations to the George Memorial Library.

13.

FORT BEND COUNTY TOLL ROAD AUTHORITY: The Board of Directors of the Fort Bend County Toll Road Authority (the Authority) reviewed these items at their regular Board meeting held on February 19, 2014, and makes the following recommendations to Commissioners Court:

A.

Accept the Financial Report of Fort Bend County Toll Road Authority for the fiscal year ended September 30, 2013.

B.

Approve preparation of Application for Renewal of Trademark Registration by Vinson & Elkins, LLP for the Fort Bend County Toll Road Authority Shield Logo.

C.

Approve Supplemental Agreement No. 2 to the Agreement between Fort Bend County Toll Road Authority and Reynolds, Smith and Hills, Inc. for Toll Collection System Conversion.

D.

Approve Supplemental Agreement No. 16 to the Engineering Services Agreement between Fort Bend County Toll Road Authority and Brown & Gay Engineers, Inc. for Fort Bend Parkway, Segment B-1.

E.

Approve Joint Project Agreement between Fort Bend County Toll Road Authority and Fort Bend Grand Parkway Toll Road Authority for Certain Tolling Collection Services for the Fort Bend Parkway, Segment B-1.

F.

Approve Joint Engagement Agreement with Thompson Coburn LLP and a Conflict Consent and Waiver for representation of the Fort Bend County Toll Road Authority and the Metropolitan Transit Authority before the Surface Transportation Board.

G.

Approve the engagement of Muller Law Group by the Fort Bend County Toll Road Authority.

14.

FORT BEND GRAND PARKWAY TOLL ROAD AUTHORITY: The Board of Directors of the Fort Bend Grand Parkway Toll Road Authority (GPTRA) reviewed these items at their regular meeting held on February 19, 2014, and makes the following recommendations to Commissioners Court:

A.

Accept the Financial Report of Fort Bend Grand Parkway Toll Road Authority for the fiscal year ended September 30, 2013.

B.

Approve Supplemental Agreement No. 2 to the Toll Systems Implementation Agreement between Fort Bend Grand Parkway Toll Road Authority and TransCore, LP in the amount of $111,673.66 regarding a Disaster Recovery Site for Segment D of the Grand Parkway.

C.

Approve Supplemental Agreement No. 3 to the Toll Systems Implementation Agreement between Fort Bend Grand Parkway Toll Road Authority and TransCore, LP in the amount of $15,953.38 regarding a Disaster Recovery Site for Fort Bend Parkway, Segment B-1.

D.

Approve Supplemental Agreement No. 1 to the Toll Systems Operations and Maintenance Agreement between Fort Bend Grand Parkway Toll Road Authority and TransCore, LP regarding the Disaster Recovery Site for Segment D of the Grand Parkway.

E.

Approve Supplemental Agreement No. 2 to the Toll Systems Operations and Maintenance Agreement between Fort Bend Grand Parkway Toll Road Authority and TransCore, LP regarding the Disaster Recovery Site for Fort Bend Parkway, Segment B-1.

F.

Approve Joint Project Agreement between Fort Bend Grand Parkway Toll Road Authority and Fort Bend County Toll Road Authority for Certain Tolling Collection Services for the Fort Bend Parkway, Segment B-1.

G.

Approve the engagement of Muller Law Group to serve as general counsel to the Fort Bend Grand Parkway Toll Road Authority.

15.

JUVENILE PROBATION & DETENTION

Approve renewal of the Agreement between Fort Bend County and Houston-Galveston Area Council for the Fort Bend County Juvenile Probation Department to provide mental health assessments and/or therapy for referred juveniles effective September 1, 2013 through August 31, 2014, to be ratified by the Juvenile Board at their next meeting.

16.

PURCHASING:

A.

Authorize renewal of Bid 11-035, Term Contract for HVAC Repairs for Various Locations, from American Mechanical Services LLC.

B.

Authorize renewal of Bid 05-056, Term Contract for Debris Clearing, Removal and Disposal, Operation of Temporary Debris Staging and Reduction Sites from Crowder Gulf Disaster Recovery and Debris Management.

C.

Authorize renewal of Bid 05-056, Term Contract for Debris Clearing, Removal and Disposal, Operation of Temporary Debris Staging and Reduction Sites, from Omni Pinnacle, LLC.

D.

Authorize renewal of Bid 10-053, Term Contract for Pavement Marking on Various Roads, by Stripes & Stops Co., Inc.

E.

Authorize renewal of Bid 10-100, Term Contract for Concrete Curbs and Gutters, from Durwood Greene Construction Company.

F.

Authorize renewal of Bid 11-038, Term Contract for Purchase of Periodical Subscriptions, from WT Cox Information Services.

G.

Authorize renewal of Bid 11-040, Term Contract for Purchase and Printing of Stationary, from Reflection Printing.

H.

Authorize renewal of Bid 13-024, Term Contract for Mowing Pathways and Tree Trimming for Cinco Ranch Trail System, from Bio Landscape & Maintenance, Inc.

I.

Authorize renewal of Bid 13-029, Term Contract for Bottled Drinking Water, from Ozarka Natural Spring Water.

J.

Authorize renewal of Bid 13-030, Term Contract for Ammunition from Bailey's House of Guns, Inc.

K.

Authorize renewal of Bid 13-032, Term Contract for Thermoplastic Coating on Various Roads, from Stripes & Stops Co., Inc.

17.

RISK MANAGEMENT:

Approve Release for the County to receive $119.46 from State Farm Insurance in full settlement of an accident which occurred on May 17, 2013.

18.

ROAD & BRIDGE:

A.

Approve payment in the amount of $1,609.87 to TEDSI Infrastructure Group for traffic signal design at the intersections of Cinco Ranch Boulevard and Cinco Crossing; Greatwood Parkway and Sansbury Boulevard; Fry Road and Cinco Crossing; Cinco Ranch Boulevard and Katy Gaston Road. (Fund: Road & Bridge, Traffic Signals)

B.

Approve payment of Pay Estimate No. 4 in the amount of $40,203.00 to Statewide Traffic Signal Company for traffic signal construction at the intersections of Cinco Ranch Boulevard and Cinco Crossing Lane; Fry Road and Cinco Crossing Lane; Cinco Ranch Boulevard and Katy Gaston Road. (Fund: Road & Bridge Traffic Signals)

19.

SHERIFF'S OFFICE:

Approve renewal of Agreement between Fort Bend County and Northeast Fort Bend County Volunteer Fire Department for use of the County's Public Safety Radio System effective through September 30, 2014.

20.

TAX ASSESSOR/COLLECTOR:

A.

Record into Minutes the Summary Monthly Report of Property Taxes collected in January, 2014, as submitted by the Office of Patsy Schultz, Tax Assessor/Collector.

B.

Record into Minutes the disposal of miscellaneous Auto Documentation dated years 2010 through 2012 as described on Tax Assessor's report dated February 19, 2014, in accordance with the State Archive Retention Schedule, for the Office of Patsy Schultz.

21.

TREASURER:

Approve Monthly Report submitted by County Treasurer for January 2014, and authorize advertisement of Affidavit of same, in accordance with Local Government Code §114.026.

22.

COUNTY JUDGE:

Take all appropriate action on Order Organizing the West Fort Bend Water Authority and Appointing Directors as follows: Jim Gammill, Director for Precinct 1 of the Authority, term effective through May 15, 2016; Jeff Haley, Director for Precinct 2 of the Authority, term effective through May 15, 2014; Delbert Wendt, Director for Precinct 3 of the Authority, term effective through May 15, 2016; Roland Adamson, Director for Precinct 4 of the Authority, term expiring May 15, 2014; and Jim Gonzales, Director for Precinct 5 of the Authority, term effective through May 15, 2016; all terms effective until a successor is appointed and qualified.

23.

COMMISSIONER, PCT. 1:

A.

Take all appropriate action on request to waive the $25 per hour electricity fee for use of the Rodeo Arena by the Fort Bend County Youth Rodeo Association on January 17-18, 2014, due to malfunction of electricity meter.

B.

Take all appropriate action on request to transfer the amount of $3,000 as detailed on Auditor's form dated February 17, 2014, to allocate additional funds for improvements to the Taylor House facility.

C.

Take all appropriate action on request to transfer the amount of $123,785 as detailed on Auditor's form dated February 19, 2014 to allocate unused funds from the completed Headstart Program into the Fairgrounds Renovation project for the construction of a storage facility.

24.

COMMISSIONER, PCT. 2:

A.

Take all appropriate action on Resolution Supporting the Development of Affordable Rental Housing on the southwest corner of Beechnut and Brentford Drive, Precinct 2.

B.

Take all appropriate action on Road Easement conveying 8.69691 acre tract of land to the City of Missouri City, pursuant to Interlocal Agreement for Regional Road Improvements, and record same in the Official Public Records of Fort Bend County, Texas.

25.

CONSTABLE, PCT. 4:

Take all appropriate action on Grant Application 2761501 and Resolution to the Office of the Governor, Criminal Justice Division for grant funding in the amount of $55,451.13 for the Fort Bend Constables Video Equipment Grant with no cash match required by Fort Bend County.

26.

COUNTY CLERK:

Take all appropriate action on request to authorize payment by Invoice Transmittal in the amount of $3,500.00 to Destiny Software, Inc. for services provided without a purchase order regarding archive of historical documents. (Fund: County Clerk, Records Management, Fees)

27.

DISTRICT ATTORNEY

A.

Take all appropriate action on Grant Application and Resolution to the Office of the Governor, Criminal Justice Division, for grant funding in the amount of $79,625 for the Violence Against Women Prosecutor program for FY 2015, with a cash match by the County in the amount of $53,866, for a total program budget of $133,491 for the period of September 1, 2014 through August 31, 2015; authorize County Judge to sign all documents pertaining to the Application. (Fund: District Attorney)

B.

Take all appropriate action on Grant Application and Resolution to the Office of the Governor, Criminal Justice Division, for grant funding in the amount of $43,500 for the Violence Against Woman Investigator Program for FY 2015, with a cash match by the County in the amount of $53,467, for a total program budget of $100,467 for the period of September 1, 2014 through August 31, 2015; authorize County Judge to sign all documents pertaining to the Application. (Fund: District Attorney)

C.

Take all appropriate action on Grant Application and Resolution to the Office of the Governor, Criminal Justice Division, for grant funding in the amount of $73,198 for the Victim Witness Staff Expansion Program for FY 2015, with a cash match by the County in the amount of $55,537, for a total program budget of $128,735 for the period of September 1, 2104 through August 31, 2015; authorize County Judge to sign all documents pertaining to the Application. (Fund: District Attorney)

28.

ENGINEERING:

Take all appropriate action on request to close the Coen Road Bridge over Briscoe Canal, #080-AA0564-001, for replacement of the bridge by Gulf Coast Water Authority and Fort Bend County Road & Bridge, effective March 1, 2014 until construction is complete, Precinct 1.

29.

INFORMATION TECHNOLOGY:

Take all appropriate action on Vulnerability Assessment to be performed by the Texas Department of Information Resources (DIR) Network and Security Operations Center, at no cost to Fort Bend County.

30.

JUVENILE PROBATION & DETENTION:

A.

Take all appropriate action on Application to the Office of the Governor, Criminal Justice Division, General Juvenile Justice and Delinquency Programs, for grant funding in the amount of $61,641 to continue for the Transitions Work/Study Program, with a cash match of $3,525 by Fort Bend County for the period of September 1, 2014 through August 31, 2015, and authorize electronic submission of the Application, as approved by the Juvenile Board on February 12, 2014. (Fund: Juvenile Detention & Probation Department)

B.

Take all appropriate action on Application to the Office of the Governor, Criminal Justice Division, General Juvenile Justice and Delinquency Programs, for grant funding in the amount of $125,000 for a Group Mentoring Program for Female Juvenile Offenders, with no additional funds required by the County for the period of September 1, 2014 through August 31, 2015, and authorize electronic submission of the Application, as approved by the Juvenile Board on February 12, 2014.

31.

OFFICE OF EMERGENCY MANAGEMENT:

A.

Take all appropriate action on update to the Fort Bend County Emergency Operations Plan, Annex T, Donations Management.

B.

Take all appropriate action on update to the Fort Bend County Emergency Operations Plan, Annex U, Legal.

C.

Take all appropriate action on update to the Memorandum of Understanding (MOU) between Fort Bend County and Adventist Community Services regarding the County's Donation Management Plan.

32.

PUBLIC TRANSPORTATION:

Take all appropriate action on Amendment #01 to Federal Transit Administration (FTA) Project ID# TX-90-Y026-00, adding the remaining Fort Bend County allocation of FY2012 Section 5307 funds in the amount of $1,706,134, for a new federal total of $3,473,835 and a total of $1,736,918 in Transportation Development Credits (TDCs) being used in lieu of local match, authorize County Judge to sign, and Director of Public Transportation to electronically submit the Amendment.

33.

PURCHASING:

A.

Take all appropriate action on request to modify Purchase Order 106466 to Alpha Data Corporation to add $722.10 for freight charges. (Fund: Facility Bonds)

B.

Take all appropriate action on request to purchase upgrade of emergency operation center consolette radios from Motorola Solutions, Inc. utilizing Houston-Galveston Area Council Contract RA05-12, for an amount not to exceed $400,326. (Fund: Office of Emergency Management, Urban Area Security Initiative - UASI - Grant)

C.

Take all appropriate action on Agreement between Fort Bend County and Homeland Preparedness Project, pursuant to SOQ 07-038, in an amount not to exceed $50,000 to provide public health volunteer training. (Fund: Office of Emergency Management ,UASI Grant)

D.

Take all appropriate action on request for price increase and renewal from TFR Enterprises, Inc. pursuant to Bid 05-056, for Debris Clearing, Removal and Disposal, and Operation of Temporary Debris Staging and Reduction Sites.

E.

Take all appropriate action on request to modify Janitorial Services at the Missouri City Annex, specifically to add additional space, pursuant to Bid 10-005.

F.

Take all appropriate action on request to add the Central Appraisal District facility to Bid 10-028 for fire alarm monitoring from Casteel Automatic Fire Protection, Inc. (Fund: Facilities)

G.

Take all appropriate action on request to renew Software Maintenance Agreement between Fort Bend County and Trapeze Software Group, Inc., pursuant to RFP 06-101, for an amount not to exceed $22,609 effective March 1, 2014 through February 28, 2015. (Fund: Public Transportation)

H.

Take all appropriate action on Lease Agreement between Fort Bend County and Great Harvest Bread Company for lease of property for food cart service adjacent to the Justice Center, pursuant to RFP 14-018.

I.

Take all appropriate action on Lease Agreement between Fort Bend County and Super Delicious Coffee for lease of property for food cart service adjacent to the Justice Center, pursuant to RFP 14-018.

J.

Take all appropriate action on RFP 14-037 for the Lease of Property at 900 Morton Street.

K.

Take all appropriate action on SOQ 14-028 for Investment Broker Dealers.

L.

Take all appropriate action on 2013 Master Interlocal Agreement for participation in the Texas Conference of Urban Counties TechShare Program.

M.

Take all appropriate action on Texas Conference of Urban Counties TechShare Common Integrated Justice System FY2014 Resource Sharing Addendum in an amount not to exceed $219,863. (Fund: Information Technology and Justice of the Peace, Pct. 3)

N.

Take all appropriate action on 2nd Addendum to Agreement between Fort Bend County and Jesse A. Reid III, Ph.D., d/b/a Aware/Aware, Inc., for an amount not to exceed $23,150 to provide psychological services through September 30, 2014. (Fund: Sheriff, Enforcement)

34.

SHERIFF'S OFFICE:

A.

Take all appropriate action on request to authorize payment by Invoice Transmittal in the amount of $316.00 to Harris County Hospital District for medical services provided without a purchase order. (Fund: Sheriff, Enforcement, Professional Services)

B.

Take all appropriate action on Interlocal Agreement between Fort Bend County and City of Houston to participate in the Internet Crimes Against Children Task Force Program in the Houston Metropolitan Area.

C.

Take all appropriate action on request for a new position in the Sheriff’s Office, Investigator, Grade 10 of the Law Enforcement Policy Group, effective February 25, 2014, funded as stipulated within terms of the Interlocal Agreement - Internet Crimes Against Children Task Force Program.

D.

Take all appropriate action on request to transfer the amount of $5,175 from Non-Departmental Contingency into Sheriff’s Office, Grant Allocations to allocate funds for County portion of new Investigator Position for the Internet Crimes Against Children Task Force Program.

35.

Approve Bills.

36.

Ratify the release of time sensitive bills by Auditor on February 20, 2014.

37.

Meet in Closed Session to deliberate the following matters as authorized by the Texas Government Code:

A.

§ 551.071. Consultation With Attorney. Commissioners Court will meet in Closed Session to seek the advice of its attorney about pending or contemplated litigation; a settlement offer; or on a matter in which the duty of the attorney to Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551.

1.

Threatened Litigation: Consent Order of the Texas Commissioner of Workers' Compensation, TDI Enforcement File No. 4787.

2.

Mathis 8 acres at Golfview and Williams Way.

3.

Techshare Progam.

4.

HIPAA Requirements.

B.

§ 551.072. Deliberation Regarding Real Property. Commissioners Court will meet in Closed Session to deliberate the purchase, exchange, lease or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person.

1.

Spur 10, Texas Department of Transportation 90/10 Reimbursement Project, Pct. 1.

2.

Old Richmond Road, Precinct 4.

38.

Reconvene Open Session and consider taking action on the following matters:

A.

§ 551.071. Consultation With Attorney.

1.

Threatened Litigation: Consent Order of the Texas Commissioner of Workers' Compensation, TDI Enforcement File No. 4787.

2.

Mathis 8 acres at Golfview and Williams Way.

3.

Techshare Progam.

4.

HIPAA Requirements.

B.

§ 551.072. Deliberation Regarding Real Property.

1.

Spur 10, Texas Department of Transportation 90/10 Reimbursement Project, Pct. 1.

2.

Old Richmond Road, Precinct 4.

39.

Adjournment.

In the event any of the foregoing items are not covered in the time allocated on the date of this agenda, the County may order a continuance for the next day until the discussion is completed on all items.

Signature Stamped in County Judge's Office,
Filed with County Clerk @ 4:08 p.m.

___________________________________
Robert E. Hebert, County Judge

Notice of meeting/agenda was filed with the County Clerk on Friday, February 21, 2014.An electronic version of this notice is also posted on the Fort Bend County website: www.fortbendcountytx.gov under Commissioners Court.

NOTICE
Policy of Non-Discrimination on the Basis of Disability

Fort Bend County does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. The County’s ADA Coordinator is the Director of Facilities Management & Planning, located at 301 Jackson Street, Suite 301, in Richmond, Texas, 77469, telephone 281-633-7045. The Director of Facilities Management & Planning is designated to coordinate compliance with the non-discrimination requirements in Section 35.107 of the Department of Justice regulations. Information concerning the provisions of the Americans with Disabilities Act, and the rights provided thereunder, are available from the ADA coordinator.

NOTICE

Fort Bend County Commissioners Court reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberation of Real Property), 551.0725 (Deliberation of Contract Being Negotiated), 551.073 (Deliberation of Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberation of Security Devices) and 551.086 (Economic Development).