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NOTICE OF MEETING
FORT BEND COUNTY COMMISSIONERS COURT
7TH FLOOR, WM. B. TRAVIS BUILDING, RICHMOND, TEXAS
TUESDAY, JUNE 11, 2013
1:00 P.M.

AGENDA
 
             
1. Call to Order.
 
2. Invocation and Pledge of Allegiance by Commissioner Prestage.       
 
3. Approve minutes of regular meeting held on June 4, 2013.         
 
4. Public Comments regarding the Agenda and Announcements.
 
CONSENT AGENDA ITEMS 5 -13:
 
5. OUT OF STATE TRAVEL:   Approve out-of-state travel requests for County personnel:
 
A.   Public Transportation:  Ratify change in dates of travel for Oscar Estrada to Carlsbad, California, April 14-21, 2013, to attend the 2013 Trapeze User Conference. (Fund: Public Transportation, Grants)
 
B.   Sheriff's Office:  Ratify travel by W. Webber and B. Wall to Rayville, Louisiana on May 16, 2013, to extradite prisoner back to Fort Bend County. (Fund: Sheriff, Enforcement, Travel)
 
C.   Sheriff's Office:  T. Goodfellow and J. Brownfield to Hot Springs, Arkansas, July 28-31, 2013, to attend the United States Deputy Wardens Association Annual Conference. (Fund: Sheriff, Detention, Travel)
 
6. COUNTY JUDGE:
 
  Approve editorial corrections to the Records Management Procedures Manual adopted by Commissioners Court on April 2, 2013.
 
7. COMMISSIONER, PCT. 2:
 
  Approve Interlocal Project Agreement between Fort Bend County and City of Stafford to provide assistance with the overlaying and/or reconstruction of twenty roads located within the City, County expenditure not to exceed $49,310; Precinct 2. (Fund: Road & Bridge)
 
8. BUDGET & FINANCE/BUDGET TRANSFERS:
 
A.   Constable, Pct. 2:  Approve transfer in the amount of $7,850 from Salaries and Labor into Temporary/Part-Time to allocate funds for temporary assistance while employee is absent on medical leave.
 
B.   Elections Administration:  Approve transfer in the amount of $24,000 from Elections Contract, Information Technology into Elections Contract, Capital Acquisitions, to allocate funds into correct line item for the purchase of Election night reporting software.
 
C.   Juvenile Detention:  Approve transfer in the amount of $19,536 as detailed on Auditor's form dated June 5, 2013 to reallocate funds for the National Breakfast/Lunch program into a separate cost center.
 
D.   Library:  Approve transfer in the amount of $13,178 from Capital Acquisitions into Information Technology to allocate funds budgeted for System Center Configuration Manager into correct line item for expenditure.
 
E.   Office of Emergency Management:  Approve transfer in the amount of $1,199 from Property and Equipment into Information Technology to allocate funds for the purchase of a replacement printer and refurbished IPad.
 
F.   Public Transportation:  Approve transfer in the amount of $34,990 as detailed on Director's form dated June 5, 2013, to allocate funds for the County's match on FY2012 Federal 5311 funds.
 
G.   Purchasing:  Approve transfer in the amount of $27 from Office Supplies into Information Technology to allocate funds for additional memory for laptop computer.
 
H.   Treasurer - Emergency Medical Service Collections:  Approve transfer in the amount of $35,000 as detailed on Auditor's form dated June 4, 2013 to amend the budget pursuant to Local Government Code Section 111.07075, and allocate funds received from increased collections for Emergency Medical Services.
 
9. ENGINEERING:
 
A.   Accept and record into the Official Public Records, a Donation Deed conveying certain tracts of land along Gonya Lane from GOKI Development Corporation to Fort Bend County, Texas, Pct. 1.
 
B.   Approve payment of Invoice No. 413113 in the amount of $525.00 to Klotz Associates for Administrative Support regarding 2007 Mobility Bond Projects within Precincts 1, 2, 3, and 4. (Fund: 2007 Mobility Bonds)
 
C.   Approve payment of Invoice No. 513030 in the amount of $2,570.00 to Klotz Associates for Administrative Support regarding 2007 Mobility Bond Projects within Precincts 1, 2, 3, and 4. (Fund: 2007 Mobility Bonds)
 
D.   Approve application from Debo Homes, LLC to construct a driveway tie-in onto Harry Drive, Precinct 1.
 
E.   Approve application from Bay Utilities, LLC/LJA Engineering, Inc. to open cut and install a 36-inch storm sewer outfall in Oyster Creek, Precinct 4.
 
F.   Approve application from Ronny Carroll Homes, Inc. to construct a driveway tie-in onto River Lake Road, Precinct 3.
 
G.   Approve application from Devon Street Homes to construct driveway tie-ins onto Pond Arbor Path and Brookwood Hollow, Precinct 4.
 
H.   Approve the plat for Katy Independent School District Elementary School No. 36, Precinct 3.
 
I.   Approve the plat for Landmark Roesner, Precinct 3.
 
J.   Approve plat for the roads within Del Webb-Richmond, Section 8, Precinct 1.
 
K.   Approve plat for the lots within Del Webb-Richmond, Section 8, Precinct 1.
 
L.   Approve plat for the roads within Del Webb-Richmond, Section 9-A, Precinct 1.
 
M.   Approve plat for the lots within Del Webb-Richmond, Texas, Section 9-A, Precinct 1.
 
N.   Accept Check No. 002538 in the amount of $400,000.00 from LGI Homes -Sunrise Meadow, LTD, representing the Sunrise Meadow Development, in accordance with the construction escrow payment agreement for Powerline Road approved by Commissioners Court on November 8, 2011, Agenda Item 16C, and clarification letter approved by Commissioners Court on May 7, 2013, Agenda Item 34A.3, Precinct 1.
 
O.   Approve plat for the roads within Sunrise Meadow, Section 7, Precinct 1.
 
P.   Approve plat for the lots within Sunrise Meadow, Section 7, Precinct 1.
 
Q.   Accept the streets in Sanders Glen at Riverstone: Lake Riverstone Drive, 964.31LF; Applewood Crest Lane, 501.00 LF; Dalton Ranch Lane, 2,119.82 LF; Red Hawk Court, 177.96 LF; Overland Hills Lane, 302.05 LF; Valley Country Lane, 1,140.27 LF;  Broadlands Lane, 628.04 LF; and Legacy Ridge Lane, 247.86 LF; for a total of 6,111.31 LF; and release bond #MNT8871696 in the amount of $427,560.00, Precinct 4.
 
R.   Set public hearing for acceptance of the traffic control plan for Sanders Glen at Riverstone, Precinct 4.  (Tuesday, July 9, 2013, at 1:00 p.m.)
 
S.   Set public hearing for the replat of Cinco Village Center, Section 2, Partial Replat No. 2, Precinct 3.  (Tuesday, July 23, 2013, at 1:00 p.m.)
 
T.   Set public hearing on the replat of Grand Corner Reserves, Partial Replat No. 4, Precinct 3.  (Tuesday, July 23, 2013, at 1:00 p.m.)
 
10. FACILITIES MANAGEMENT & PLANNING:
 
  Approve payment of Invoice No. 170-10673-001-1 in the amount of $16,892.00 to Lockwood, Andrews & Newnam, Inc. (LAN) for Consulting Services regarding the Combined Heat and Power (CHP) Feasibility Study for the Jail. (Fund: Facility Bond Project)
 
11. HUMAN RESOURCES:
 
  Approve Amendment to Fort Bend County 457 Deferred Compensation Plan (The Hartford / Edward Jones) to correct the Amendment approved by Commissioners Court on August 14, 2012, allowing participants to make a separate deferral election of accumulated sick pay, vacation pay, or back pay.
 
12. OFFICE OF EMERGENCY MANAGEMENT:
 
  Approve and authorize County Judge to sign the 2013 Eligibility Certification Form for submission to Texas Department of Public Safety, the Texas Homeland Security State Administrative Agency, for Fort Bend County to continue participation in the Homeland Security Grant Program.
 
13. PURCHASING:
 
  Authorize advertising for bids for term contracts for: Screened Decomposed Granite Gravel; Newspaper Publications; Tires and Tubes; Weed and Brush Chemicals; Chevrolet Dealer Parts; Trade Books; Laundry and Dishwashing Chemicals for Jail;  and Traffic Signs and Posts.
 
 
14. COMMISSIONER, PCT. 1:
 
  Take all appropriate action on the Lease Agreement between Fort Bend County and the Fort Bend County Fair Association for use of the Fort Bend County Fairgrounds to operate the Fort Bend County Fair and Rodeo for a term of ten years.
 
15. COMMISSIONER, PCT. 2:
 
  Take all appropriate action on request by Alan Wolen, on behalf of La Mirada Plaza Investors Ltd., to waive penalty and interest totaling $3,109.06 on property taxes for Tax Year 2012, Precinct 2.
 
16. COMMISSIONER, PCT. 3:
 
A.   Take all appropriate action on request by James and Jessica Vopelius to waive penalty and interest totaling $436.70 on property taxes for Tax Year 2012, Precinct 3.
 
B.   Take all appropriate action on request by Catalina and Sergio Estrada to waive penalty and interest totaling $221.30 on property taxes for Tax Year 2012, Precinct 3.
 
C.   Take all appropriate action on request by Claudia De Melo to waive penalty and interest totaling $46.95 on property taxes for Tax Year 2012, Precinct 3.
 
17. CONSTABLE, PCT. 2:
 
  Take all appropriate action on request to reimburse Vincent Villaloboz the amount of $248.86 for operating supplies purchased without a purchase order.  (Fund: Constable, Pct. 2, Big Oaks Law Enforcement Agreement)
 
18. CONSTABLE, PCT. 4:
 
  Take all appropriate action on Interlocal Agreement for Additional Law Enforcement Services between Fort Bend County and Fort Bend County Municipal Utility Districts No. 115, No. 128, No. 129, and No. 149, effective through September 30, 2013.
 
19. ENGINEERING:
 
  Take all appropriate action on Change Order No. 2 to the Agreement between Fort Bend County and Hassell Construction Company regarding the extension of Airport Avenue to FM 2218,  to increase the Contract Sum by $19,606.90 for a total contract amount not to exceed $476,837.90, and to increase the Contract Time by eight days, until July 15, 2013, Precinct 1. (Fund: Capital Improvement Project)
 
20. FIRE MARSHAL:
 
  Take all appropriate action on application to the Firehouse Subs Public Safety Foundation for grant funding in the amount of $10,965 for fire safety training equipment, with no cash match required by the County, and authorize County Judge to sign letter of support of the application.
 
21. HEALTH & HUMAN SERVICES:
 
  Clinical Health:  Take all appropriate action on request to authorize payment by Invoice Transmittal in the amount of $622.75 to Moore Medical Supply Company for medical supplies received without a purchase order.  (Fund: Clinical Health Tuberculosis Grant)
 
22. PARKS DEPARTMENT:
 
  Take all appropriate action on the Rental Fee Schedule for the Fort Bend County Fairgrounds.
 
23. PUBLIC TRANSPORTATION:
 
A.   Take all appropriate action on Modification No. 3 to the Interagency Agreement for Job Access / Reverse Commute and New Freedom Project Implementation between Fort Bend County and the Metropolitan Transit Authority (METRO) to extend the contract term and accept additional Federal funding in the amount of $1,183,163; with a local match of $632,233, pending Transportation Development Credit award of $74,964.  (Fund: Public Transportation, Grant Allocations)
 
B.   Take all appropriate action on Project Grant Agreement #51312F7187 between Fort Bend County and Texas Department of Transportation, for the initial allocation of Federal FY 13 Section 5311 (Rural) funds in the amount of $232,710, with a required match of $125,428 by the County.  (Fund: Public Transportation, Grant Allocations)
 
C.   Take all appropriate action on Project Grant Agreement No. 51312F72588 between Fort Bend County and Texas Department of Transportation, to carry forward the unused balance from Project Grant Agreement No. 51112F7193, FY11 Federal Section 5311 (Rural) funds in the amount of $177,149, and $116,681 in county local match. (Fund: Public Transportation, Grant Allocations)
 
24. PURCHASING:
 
A.   Take all appropriate action on Lease Agreement between Fort Bend County and New Day Ministries, International Life, pursuant to RFP 13-056, for the lease of property at 819 Avenue H, Rosenberg, Texas.
 
B.   Take all appropriate action on Bid 13-065 for Construction of a pre-fabricated restroom facility at Mustang Park.
 
C.   Take all appropriate action on RFP 13-052 to design, provide and install vinyl bus wraps for Public Transportation Buses.
 
D.   Take all appropriate action on Agreement between Fort Bend County and Texas A&M Engineering Extension Service in an amount not to exceed $149,023  for rescue training.  (Fund: Office of Emergency Management, Urban Area Security Initiatives Grant)
 
E.   Take all appropriate action on Agreement for Professional Engineering Consulting Services between Fort Bend County and Edminster, Hinshaw, Russ & Associates in an amount not to exceed $55,000 regarding Mobility Bond Projects within Precincts 1, 2, 3, and 4. (Fund: 2007 Mobility Bonds)
 
F.   Take all appropriate action on Amendment No. 2 to the Inmate Telephone Service Agreement between Fort Bend County and Global Tel*Link Corporation, to extend the Agreement until September 16, 2013.
 
G.   Take all appropriate action on request to add the Extension Education Center site to the Agreement with Royal Protection Group, Inc., pursuant to Bid 10-028, for annual fire alarm inspection service. (Fund: Extension Service)
 
H.   Take all appropriate action on RFP 13-064 for the lease of property located at Kitty Hollow Park for wireless communication purposes.
 
25. SHERIFF'S OFFICE:
 
  Take all appropriate action on request to pay by Invoice Transmittal the amount of $719.25 to Memorial Hospital for crime victim medical services provided in FY2012, but not invoiced until after the purchase order closed. (Fund: Sheriff, Enforcement, Operating, Professional Services)
 
26. TAX ASSESSOR/COLLECTOR:
 
A.   Take all appropriate action on Interlocal Cooperation Agreement for the Collection of Taxes between Fort Bend County and Cinco Municipal Utility District No. 7 effective through June 30, 2014.
 
B.   Take all appropriate action on Agreement between Fort Bend County and the following organizations for the collection and payment of taxes and fees for participation in the sale of vehicle registration renewals effective January 1, 2013 through December 31, 2013:  AAA Texas LLC, Cox's Foodarama Inc #8, Cox's Foodarama Inc #21, Fiesta Mart Inc #6, Gerlands Realty Inc, Randall's Food & Drug LP Store #1021, Randall's Food & Drug LP Store #2670, Randall's Food & Drug LP Store #3068, HEB Grocery Company LP.
 
27. Approve Bills.
 
28. Authorize County Auditor to pay and release time sensitive bills on June 20, 2013, to be ratified by Commissioners Court on June 25, 2013.
 
29. Meet in Closed Session to deliberate the following matters as authorized by the Texas Government Code:
 
A. § 551.071.  Consultation With Attorney.  Commissioners Court will meet in Closed Session to seek the advice of its attorney about pending or contemplated litigation; a settlement offer; or on a matter in which the duty of the attorney to Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551.
 
Lease Agreement - Fort Bend County Fairgrounds.
 
B.
§ 551.074. Personnel Matters. Commissioners Court will meet in Closed Session to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or to hear a complaint or charge against an officer or employee.
 
1. Annual Evaluation - Director of Community Development.
 
2. Annual Evaluation - Parks Director.
 
30. Reconvene Open Session and consider taking action on the following matters:
 
A. § 551.071.  Consultation With Attorney.
 
Lease Agreement - Fort Bend County Fairgrounds.
 
B. § 551.074. Personnel Matters.
 
1. Annual Evaluation - Director of Community Development.
 
2. Annual Evaluation - Parks Director.
 
31. Adjournment.
 
In the event any of the foregoing items are not covered in the time allocated on the date of this agenda, the County may order a continuance for the next day until the discussion is completed on all items.
 
Signature Stamped in County Judge's Office,
Filed with County Clerk @ 2:08 p.m.
___________________________________
Robert E. Hebert, County Judge

 
Notice of meeting/agenda was filed with the County Clerk on Friday, June 7, 2013.   An electronic version of this notice is also posted on the Fort Bend County website: www.fortbendcountytx.gov under Commissioners Court.
 
NOTICE
Policy of Non-Discrimination on the Basis of Disability
Fort Bend County does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. The County’s ADA Coordinator is the Director of Facilities Management & Planning, located at 1517 Eugene Heimann Circle, Suite 500, in Richmond, Texas, 77469, telephone 281-633-7045. The Director of Facilities Management & Planning is designated to coordinate compliance with the non-discrimination requirements in Section 35.107 of the Department of Justice regulations. Information concerning the provisions of the Americans with Disabilities Act, and the rights provided thereunder, are available from the ADA coordinator.
 
NOTICE
The County Commissioners Court of Fort Bend County reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberation of Real Property), 551.0725 (Deliberation of Contract Being Negotiated),  551.073 (Deliberation of Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberation of Security Devices) and 551.086 (Economic Development).

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